Franklin Associates is seeking a Human Resources Project Assistant to support our growing disaster recovery, grant management and strategic advisory services business. Over the past 18 years, we have supported state and local government clients throughout the United States to implement a wide range of programs including: disaster recovery, climate adaptation, public health, transportation, and land use planning.
As our work expands, we are looking for a driven, high energy, results-oriented Human Resources Project Assistant to support our recruiting and hiring functions across the country, perform administrative duties related to the operations of the human resource office, and serve as a resource to all firm personnel by responding to inquiries regarding firm policies and procedures. This position utilizes various human resources software applications to complete personnel actions. Our work and our culture put people first and we are open to a wide variety of candidates to fill this role.
Roles and Responsibilities
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Provides administrative support to the Human Resources Department including but not limited to the following: telephone and reception services, logistics for meetings, processing expense reports and department invoices, department filing, and distribution of department mail
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Coordinates the professional staff recruiting process including: creating recruiting files, scheduling interviews, completing visitor notification, administering pre-employment screening tests, coordinating background checks and conflicts clearance, and performing HRIS data entry including applicant tracking, solicitations, and new hire information
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Coordinates the onboarding process for professional staff including: preparing offer letters, handling new hire orientation logistics, preparing new hire orientation packets, and completing the I-9 process
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Creates and maintains professional staff personnel files and ensures timely and accurate filing
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Assists the Human Resources Supervisor in the annual job description audit process including distributing job descriptions to appropriate manager/supervisor and tracking return of suggested edits
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Monitors the completion of all mandatory computer based training modules, follows up as necessary to ensure compliance, and completes related HRIS data entry
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Answers and directs departmental phone calls
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Schedules and organizes appointments; takes minutes during departmental meetings
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Proofreads and types documents and correspondence produced by department
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Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters
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Assist with preparation of human resource reports such as attendance, new hire, and turnover reports
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Performs other related duties as assigned
Required Skills/Abilities
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Excellent organizational skills and attention to detail
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Extensive knowledge of office management systems and procedures
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Ability to operate general office equipment
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Excellent written and verbal communication skills
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Proficient in Microsoft Office Suite or similar software
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Ability to maintain confidential information
Education and Experience
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High school diploma or equivalent required
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Administrative training required
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Two years of administrative assistant experience preferred
Physical Requirements
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Prolonged periods sitting at a desk and working on a computer
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Must be able to lift up to 15 pounds at times
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Must be able to function calmly in pressured situations
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Must be able to establish and maintain friendly and cooperative relations with employees, potential employees and company clients
Salary Range
$38,000 - $49,000
Work Environment
This is a full-time position with the expectation of working in an office setting during normal business hours.
Benefits
Franklin Associates is an award-winning consulting firm that has managed public projects for over 17 years. Franklin provides a full benefit plan including medical, dental, vision, retirement, life insurance, vacation/sick and paid holidays.
We are an equal opportunity employer.